In these terms and conditions, the expression “the Hotel” means The Tally Ho and the expression “the Client” means the person, firm or company booking the event at the hotel.
To secure your booking
To confirm your reservation and to ensure that we have the correct information for your event, the Client is requested to return our function contract within 7 days or alternatively the space may be released and re-sold.
When confirming numbers on the function contract please ensure you are realistic in relation to your event. The guest numbers signed for will be used as the basis for your final account and will be subject to our cancellation policy as detailed below. We do, however, understand that numbers can reduce and with this in mind we allow a 10% variance in numbers if notified to us in writing no less than 14 days prior to the event.
Cancellation & Deposits
In the unfortunate event that you need to cancel or reduce your numbers, cancellation fees will be charged in accordance with this clause. We will endeavour to re-sell the space and, if successful, any payment received for such space sold will be taken into account when calculating your cancellation fee. All cancellations and amendments must be confirmed to us in writing. On receipt of this confirmation the notice period becomes effective and excess space will be released for re-sale. Fees for cancellations/reductions are calculated as detailed below and are based on the total value of confirmed business.
Period of notice given before the event arrival date = Cancellation feeMore than six months notice Loss of non-refundable deposit
Six months notice 25% of contracted revenue
Three months notice 50% of contracted revenue
Two months notice 75% of contracted revenue
Less than one month 100% contracted revenue
Final Confirmation of Attendees
To enable us to organise your event successfully, please send us the final numbers, guest rooming list and any additional information to finalise your event no later than 14 days prior to the event date.
Prices may change due to the increase by suppliers/government, this choice will be down to the discretion of the management.
The client is responsible for all allocated rooms/bedrooms during the period of the booking. Any damage to the hotel’s property as a result of the client or their employees will result in a charge to remedy such damage.
Invoicing and Payment
Unless otherwise stated by the hotel, the invoice will be raised 4 weeks prior to the event and forwarded to the Client for payment by return. Any extras must be settled on departure following the event. Guests will be requested (if applicable) to provide a credit card imprint on check-in in order to guarantee payment of any personal expenses not covered by the main account. All rates quoted are inclusive of VAT.
A 10% service charge is added to the final account for all private dining functions held at the hotel. This is based on 6 guests or more for all food consumed during the event.
Equipment and Storage
The hotel will assist Clients, where reasonably possible, with storage of equipment etc. The Hotel does not accept any liability for loss or damage to any item of equipment.
No wines or spirits may be brought into the allocated rooms by the Client or guests for consumption on the premises. On certain occasions, products approved by the Hotel may be considered and an appropriate charge levied, by prior arrangement.
Events are required to finish at the time agreed when the booking is made and confirmed. Extensions of this time may be chargeable and are at the sole discretion of the Hotel.
The Hotel will not accept liability for any failure to provide the services contracted in the following circumstances:
a) Industrial action by the Hotel’s employees.
b) Industrial action by the staff of a major supplier.
c) Fire, lightening, explosion, riot and civil commotion, malicious damage, storm, flood, burst pipes, aircraft impact.
d) Postal bookings which do not reach the hotel.
e) Failure to supply the hotel with gas, electricity and water services.
f) Or any other “Force Majeure” beyond its control.
No responsibility whatsoever is accepted in respect of theft, injury or disease to delegates or guests, not for loss of damage to the property of any kind; less arising as a legal liability for negligence by the Hotel or the employees. Clients should arrange their own insurance for the period of the event.
The Client must always comply with the statutory laws concerning licensing and entertainment provisions relevant to the event.
Clients wishing to print details of the Hotel or its telephone number in any publications or advertisement must obtain prior written permission from the Hotel prior to doing so.
Smoke Free Zone
This is a non-smoking establishment, failure to comply will result in cleaning and deodorizing with a minimum charge of £75.00 per room.
The Hotel reserves the right to amend its pricing policy without prior notice.
Receipt of the non-refundable deposit constitutes that our Terms and Conditions have been read and agree.